Your data, handled with care
TEDxThaltej Youth is a youth-led, non-profit TEDx event in Ahmedabad. This notice explains, in plain words, what personal data we collect, why, who can see it, how long we keep it, and how you can ask us to see, correct or delete it.
Who we are
TEDxThaltej Youth is an independently organised TEDx event operated under licence from TED. For the purposes of India’s Digital Personal Data Protection Act, 2023, the data fiduciary is the Organizer & Licensee of TEDxThaltej Youth. TED and TEDx are not responsible for the data handled on this website.
What we collect
| When you… | We collect |
|---|---|
| Subscribe to updates | Email, optional name, which page you subscribed from |
| Register for an event or side event, or give feedback | Name, email, phone, school or organisation if asked, your answers |
| Apply to the team or to Idea Search | Name, contact details, age group, school or college, your answers and links |
| Speak at our event | Name, contact details, address, headshot, bio, talk drafts, availability for rehearsals, signed agreements |
| Join the team (Charter) or sign any agreement | Name, email, phone, team, date you joined, signature, and the signing record described below |
| Use the Team or Speaker Portal | Sign-in details (passwords are stored only as a one-way hash), activity needed to run the portal, and a security log |
| Visit the website | Counts of visits per minute and per hour, so we can keep the site running. We do not use advertising trackers. |
Signing records
When you sign an agreement or the Charter online, we make the signature verifiable, as a pen signature in front of a witness would be:
- Your approximate area: your browser shares your location once; we store the nearest locality name and the coordinates.
- One photo taken by your camera at the moment of signing.
- Your signature (drawn, typed or uploaded), the time, and your browser type.
You are asked for permission each time, and you can refuse. If you refuse or your device has no camera, the record says so, and we may ask to complete signing another way. These items are kept in a private Drive folder, not on the public website, and appear only on the signed record shared with you and our Registrar.
Why we use it
- To run the event, side events and Idea Search: registrations, tickets, communication and certificates.
- To select, prepare and support speakers and team members, including rehearsals and agreements.
- To issue letters, certificates and IDs that anyone can verify, and to keep the records the TEDx licence and the law require.
- To keep accounts secure: sign-in codes, alerts about failed sign-ins, and an audit log.
- To send updates you asked for. Every update has an unsubscribe link.
We process data on the basis of your consent, given when you submit a form, subscribe or sign, and for the legitimate uses the law allows, such as keeping records we must keep. You can withdraw consent at any time; this does not affect what was done before.
If you are under 18
Many of our speakers, volunteers and team members are students. If you are under 18, a parent or legal guardian must agree before you sign an agreement or the Charter, and speaker agreements include a guardian’s signature. We do not use children’s data for advertising or tracking, and we do not build behavioural profiles. A parent or guardian can contact us at any time to see, correct or delete their child’s data.
How long we keep it
- Side-event registrations are deleted 7 days after the event. We keep only anonymous ratings.
- Subscriptions last until you unsubscribe.
- Applications that do not lead to selection are kept for the current edition and then deleted on request or at the end of the cycle.
- Signed agreements, the Charter register, financial records and issued documents are kept for as long as needed for the licence, audits and legal records, and then deleted.
- Backups of our records are kept for 30 days.
How we protect it
Encrypted connections (HTTPS), passwords stored only as hashes, two-step sign-in for people with access to money, documents or accounts, automatic sign-out, limits on repeated attempts, private Drive folders, daily backups and an audit log of sensitive actions. No system is perfect: if a breach affects you, we will tell you and the authorities as the law requires.
Your rights
- Ask what data we hold about you and how we use it.
- Ask us to correct or complete it.
- Ask us to delete it, unless we must keep it by law or under the TEDx licence.
- Withdraw consent and unsubscribe at any time.
- Nominate someone to act for you if you are unable to.
- Complain to us, and if not satisfied, to the Data Protection Board of India.
We reply within 30 days.
Contact
Write to the Organizer & Licensee, who handles privacy questions and grievances: info@tedxthaltejyouth.in · Bodakdev, Ahmedabad, Gujarat.
We may update this notice. Material changes will be shown here with a new date, and emailed to people they affect.